Traders

Trader – Terms & Conditions

TRADER PITCH – All trade stands at New Forest Hog rally will be sited on a tarmac surface. No stakes to be used only weights.

TRADING LEGISLATION – The applying of companies’ names and trademarks on goods or supplying goods without authorisation or consent is an offence under the Trade Description Act 1968. Traders must comply with all trading legislation. New Forest Hog will not be held responsible if any trader is found to be in breach of the above.

SUB-LETTING – The sub-letting of all or part of a stand by an Exhibitor is expressly forbidden unless authorised by the Event’s Organisers in writing before the event.

PUBLIC SAFETY – is the shared responsibility of all traders.

LITTER – At the end of each event all traders must completely clear their trade pitches of any rubbish including any sharp objects which could cause damage to other persons or vehicles.

ELECTRICITY – All traders who supply their own electrical generation whilst on site must ensure it is kept in a secure area away from the general public.

NO PETROL GENERATORS WILL BE ALLOWED.

INSURANCE – Exhibitors are required to take out the necessary insurance against fire and all other risks including third-party claims. The Exhibitor must also indemnify the Event Organisers against all claims, damages or expense whatsoever in any way arising out of their attendance or exhibits at the Blazin’ Rally. The completed booking form for a trade stand shall be deemed as confirmation by the Exhibitor that the necessary insurance cover has been obtained and the Exhibitor agrees to indemnify the Event Organisers and their staff against all and any claims which may arise New Forest Hog is not responsible for any damage, theft or loss under any circumstance to any property/goods belonging to an Exhibitor. Please supply a copy of such insurances after sending the booking form.

RISK ASSESSMENTS – Exhibitors must complete a suitable risk assessment for their stand and ensure it is in their possession at the event should our Health & Safety Officers carry out an inspection. A standard Health & Safety Executive precedent is available on request. A copy of your risk assessment also needs attaching to the booking form.

FIRE SAFETY – Exhibitors must familiarise themselves with fire safety precautions

REQUIRED DOCUMENTS – you must confirm that you hold original copies of all the relevant documents listed below. You must also ensure that all originals are bought with you for the weekend. Without them you will not be allowed to set up and trade.

1. Risk Assessment (inc set up, trading, break down, a form can be supplied).
2. Electrical PAT test certificate.
3. Public Liability Insurance.